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INDUSTRY PLAYBOOK

Time clock and scheduling for event staff

High-tempo scheduling, structured shift swaps, and check-in tracking that keeps the venue running when half your roster turns over every week.

14-day free trialNo credit card needed5-minute setupWorks with your existing payroll
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event staff team using ShiftDeck on the job

Pain points every event staff owner knows

These aren't hypothetical — they're the exact headaches that eat your Friday afternoons and make payroll week miserable.

  • Shift changes happen in a group chat that nobody can audit — you find out Monday that two people thought they had Saturday off.
  • Open shifts get filled by whoever sees the message first, even if they're not qualified or already at overtime.
  • PTO requests, availability windows, and last-minute call-outs collide and you spend Sunday rebuilding the week.
  • Day-of, you have no idea who actually showed up until your lead texts you a list at 8 PM.

Features that fix it — mapped to your workflow

Every bullet below links to a feature page with full details, screenshots, and FAQ. Nothing vaporware — it's either live or on the 90-day roadmap.

Drag-and-drop schedule

Build the week's shifts on a board view, see availability and PTO overlay, publish to phones in one click.

Structured swaps

Workers post a shift, eligible staff claim it, the system enforces qualifications and OT limits — no chat-thread chaos.

PTO and availability

Workers update availability themselves; PTO requests route to managers and block the schedule before publish.

Real-time check-ins

Live attendance board shows who's clocked in, who's late, who never showed. You know before the shift is over.

Monday-to-Friday in ShiftDeck

Here's what a typical week looks like for a event staff shop running ShiftDeck. No theory — just the steps.

  1. Build a recurring template for your event patterns (Sat brunch, Fri concert load-in, etc.) — clone for each new event.
  2. Publish the week's shifts; workers see them on their phones, request swaps in-app.
  3. Open shifts auto-notify eligible staff first, fill themselves before you have to call anyone.
  4. Day-of: live check-in board shows arrivals, missed punches surface for your event lead in 90 seconds.
  5. After the event: hours by event, by role, by worker — exported to payroll on Friday morning.

Event staff FAQ

A worker posts a shift to the swap pool. Eligible staff (matched by role, certification, and OT cap) see it on their phone and can claim it. The original worker and the new one both get a confirmation, and the manager gets a notification with one-tap approve or override. The whole audit trail lives on the requests queue — no more "but I sent a text".

Deep dives

Comparison →Pricing →Demo →FAQ →Support →

Run your event staff team on ShiftDeck

GPS-verified clock-ins, drag-and-drop scheduling, one-click payroll export — built for owner-operators, not enterprise procurement.

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$69/mo · $690/yr (save ~17 %) · $499 Founders Lifetime (100 spots)